Facebook Instagram Youtube Envelope
Search
Close this search box.

Group Role Descriptions

This page contains the role descriptions for all subcommittees and affiliated groups that hold their elections jointly with ANU Medical Students’ Society.

Subcommittees

Global Health Society (GHS)

Summary

The role of the Chair is to lead the GHS team, organising and smoothing out all the events of GHS, funding and sustaining the various initiatives of each the subcommittees, promoting the GHS and its aims, and ensuring that the ANU Medical School retains a strong global health reputation into the future. In addition, GHS liaises with the Australian Medical Students Association (AMSA) Global Health Group – a subgroup within AMSA which focuses on global health education, policies, and coordinating the efforts of AMSA Global Health’s 4 main branches: Crossing Borders (Refugee & Asylum Seeker Health), Code Green (Climate change and health), Healthy Communities (NCDs) and Sexual and Reproductive Health. Individuals within GHS are elected to coordinate each national project – these elections take place after ANUMSS elections, at the beginning of the new academic year.

NB: The AMSA Global Health group is different from the committee which organises the Global Health Conference

Key Responsibilities

  • Internally:
    • Oversee and ensure all projects are running smoothly – most importantly, supporting the four AMSA Global Health branch officers in running and coordinating events.
    • Divide projects/tasks between co-chairs so that there is no doubling of jobs. 
    • Communication/transparency is to be maintained through joint co-chair email, group chats and weekly meetings to manage conflict of interest.
    • Run weekly general meetings – alternating between co-chairs 
    • Weekly/fortnightly/ad hoc meetings to the committee’s discretion
    • Promotional talks and stalls (e.g. O Week).
    • Work with Treasurer to ensure finances are in order.
    • Work with Promotions and IT Officer to ensure that the website and Facebook information is adequately updated.
    • Overseeing the management of GHS institutional memory and contribute to efforts in actively growing the society.
    • Engage in sponsorship activities.
    • Ensure that the values and ethics of GHS is upheld for all events, planning, and meetings. This includes engagement with the social and political determinants of health.
  • Externally – AMSA Global Health Representative role:
    • Act as a point-of-contact between AMSA Global Health and GHS.
    • Participation at two AMSA Global Health Forums (in particularly, Forum 3) + promoting conference within ANU Medical School.
      • This involves meeting with the Global Health Management team and representatives from Global Health Groups (GHG’s) across Australia.
        • Prior to AMSA councils & Global Health forums, you may be asked to prepare a brief report outlining the progress of GHS.
        • Coordinating with the ANUMSS AMSA Representative and GHS AMSA Global Health Policy Reviewer to present global health policies at ANU Think Tanks.
        • Reading and reviewing relevant reports/policy documents that are sent to you from AMSA Global Health along with the AMSA policy reviewer.Accommodation and flights will be subsidised by ANUMSS.
      • If you cannot attend, you are required to organise a proxy.
      • Participation in monthly teleconferences with the AMSA Global Health Management Team and AMSA Global Health Representatives from universities across Australia Global Health Conference

Time Commitment

Your time commitment should be approximately 3 hours per week. However, this may vary throughout the year depending on the GHS calendar and the AMSA Global Health calendar.

 

Summary

The roles of the secretary are to manage the GHS meeting minutes and calendar:

Key Responsibilities

  • Meeting Minutes:
    • Notice of meeting and expected agenda should be sent out 1 week prior to the set meeting time.
    • Agenda items should be requested with the above notice and finalized the day before the meeting.
    • Minutes should be distributed after the meeting for action points to be acted upon prior to the next meeting.
  • GHS calendar:
    • At the start of the GHS year (around October) there will be a prospectus drafted to submit to ANUMSS which will have all the proposed events for the year.
    • Allocate dates and times according to ANUMSS availability.
    • Monitor events as they occur in the calendar.
      • Notify event organisers.
      • Assist GHS committee with running and coordinating events (eg. with site bookings, organising food & setting up for events).
      • Organise updates for relevant events at meetings 
      • Ensure liaison with ANUMSS.
      • Email ANUMSS members of upcoming events (with Promotions Officer).

Time Commitment

  • 1-2 hours per week.

 

Summary

The role of the Treasurer is to manage the finances of GHS. The Treasurer together with the Chair operate the GHS bank account and authorise payments. The Treasurer is responsible for liaising with ANUMSS for funding and other matters, keeping detailed records of income and expenses, and reimbursing other GHS members.

Key Responsibilities

  • Manage the GHS bank account.
  • Coordinate transfer of account holder responsibilities from previous year’s exec to current team members.
  • Keep detailed records of financial transactions in a spreadsheet (income, expenses) and file receipts.
  • Budget each event planned for the coming year, along with the event organiser. Planned income and expenses are recorded in as much detail as possible.
  • Submit receipt forms to ANUMSS after an event is held. They are also usually completed by the event organiser. They reflect actual income and expenses. ANUMSS will then reimburse GHS based on the receipt forms.
  • Reimburse GHS members for event expenses. Members should present receipts to GHS treasurer for reimbursement.
  • Liaise with ANUMSS and represent GHS at ANUMSS meetings if required.
  • Help other GHS members organise and run events.

Time Commitment

  • Before calendar year: Liaise with previous committee to transfers bank account access.
  • Before event: Coordinate with exec and representatives to budget each event.
  • After each event: Submit receipt to ANUMSS for reimbursement; reimburse event organiser.
  • Before AGM: ensure financial records are accurate and present annual activity to ANUMSS

 

Summary

The key roles of the combined IT & Promotions Officer is to advertise the GHS group and its events amongst current and prospective students, sponsors and the wider community, and to generate awareness of GHS activities online, within the ANU Medical School and elsewhere. The IT & Promotions Officer liaises with other committee members and subcommittee chairs to prepare and distribute relevant promotional material. This role requires a degree of computer literacy, although instructions/ notes will be available in the GHS Google Drive.

Key Responsibilities

  • Manage the GHS Facebook page and ANU Code Green Facebook page.
  • In collaboration with the other GHS subcommittee members, develop and distribute promotional materials to generate awareness of GHS events (e.g. posters, online announcements/posts on Wattle).
  • Collaborate with the Treasurer, ANUMSS Sponsorship Officer, Secretary and President to manage sponsorship obligations and event organisation.
  • Responsible for acquiring/developing other GHS website and Facebook materials (e.g. posting photos from events, updating logos and banners as required).
    • This involves following the corresponding Facebook pages of different AMSA global health sectors (e.g. Code Green & Crossing Borders) to forward and share event information and Facebook posts

Time Commitment

  • Variable – depends on the number and type of events scheduled at a particular time.
  • Minimum 1.5 hour per week to design graphics and share Facebook posts and upcoming event information.

 

Summary

 

Key Responsibilities

  • Read, review and present a summary of AMSA policies in preparation for Think Tank events.
  • Coordinate the running of Think Tank events to discuss and define ANU’s stance on AMSA’s proposed global health policies.
  • Liaise with the ANUMSS AMSA Representative, Junior AMSA Representative and AMSA Policy Lead in preparing a summary of the discussion reached in Think Tanks.
  • Prepare a feedback document of the points raised by Think Tanks and other committee members to be presented to AMSA Global Health. 
  • Support other GHS members with organising and running events. 

Time Commitment

  • Typically 1 hour per week, preparing for and attending weekly meetings. 
  • More time required in policy feedback and Think Tank periods, which occur three times per year.

 

Summary

 

Key Responsibilities

  • Act as the official ANU representative of the AMSA Global Health Code Green Initiative.
  • Act as the official ANU Doctors for the Environment Australia (DEA) representative.
  • Run and organise events that educate medical students and the wider community about the implications of climate change on health.
  • Ensure that GHS projects and activities are run in a way that minimises environmental impact, and promotes environmental sustainability and good health.
  • Advocates within ANUMSS to promote sustainable practices in all their events.
  • Provide opportunities for medical students to get involved in climate change-related issues, events and discussions.

Time Commitment

  • Variable, but mostly 1-2 hours per week.
  • More time required when organising events e.g. Beeswax making.

 

Summary

The role of the Crossing Borders Officer is primarily around advocacy and education regarding migrants and refugees 

Key Responsibilities

  • Supporting other GHS members with organising and running events.
  • Act as the official ANU representative of the AMSA Global Health Crossing Borders Initiative, and act as a contact for national coordinators.
  • Run and organise events that educate medical students and the wider community on health issues relating to migrants, refugees and asylum seekers.
  • Provide advocacy and learning opportunities for medical students to engage with the issue of Asylum Seeker and Refugee Health.

Time Commitment

  • Attendance at meetings (approx 1hr per fortnight)
  • Additional approx 1hr/week for organising in the leadup to events
  • More time required when organising events e.g. Film Screening.

 

Summary

 

Key Responsibilities

  • Act as the official ANU representative of the AMSA Reproductive Rights Initiative.
  • Run and organise events that educate medical students and the wider community on sexual, reproductive and maternal health issues.
  • Coordinate and organise the running of Red Week events (eg Red BBQ).
  • Liaise with SCORA to create collaborative events.
  • Supporting other GHS members with organising and running events.

Time Commitment

  • Attendance at meetings (approx 1hr per fortnight) 
  • Additional 1hr meeting when organising events
  • More time required when organising events e.g. Red Week.

 

Summary

 

Key Responsibilities

  • Be involved in all major correspondence with external stakeholders to keep track of dates and goals alongside the officer for the event and co-chairs where necessary 
  • Collaborate with officers and external stakeholders to create and maintain both existing and new future events 
  • Network, cultivate, and maintain relationships with partner organisations, charities, NGOs, businesses, and individuals, as well as internal sub-groups within ANUMSS 
  • Collaborate with the Social Media/Marketing Officer in order to create promotional resources for GHS events  
  • Seek sponsorship and promotions opportunities for GHS activities 

Time Commitment

  • Variable, but mostly 1-2 hours per week 
  • More time required when assisting in lead up to and post events

 

Gender, Reproductive and Sexual Health Society

Summary

The role of the GRaSS President is primarily to oversee and manage the events organised by the committee, run monthly meetings, collaborate with committee members in creating events and education materials. 

Key Responsibilities

  • Attend Global Health Society Meetings on behalf of GRaSS
  • Oversee and manage events for medical students on gender, sexual, and reproductive health issues (usually 1-2 events per year, previous events include ‘You Can’t Ask that’ Style evenings)
  • Organise GRaSS meetings every month to discuss ideas and events. 
  • In addition to the role of a year representative below.

Time Commitment

  • Variable but 1-2 hours per week 

 

Summary

 

Key Responsibilities

  • Act as year representative of GRaSS
  • Organise events and develop materials that educate medical students on gender, sexual, and reproductive health issues (usually 1-2 events per year, previous events include ‘You Can’t Ask that’ Style evenings)
  • Coordinate and organise the running of relevant events with ANUMSS
  • Share ideas and raise issues surrounding gender, reproductive health and sexual health in GRaSS meetings held every 3 months. 
  • Liaise with respective year groups to promote events 

Time Commitment

  • Monthly commitment of ~4 hrs

 

Fiji Village Project

Summary

FVP The coordinator team is in the process of restructuring and re-establishing FVP in collaboration with a new partner in Fiji, the Umanand Prasad School of Medicine & Health Sciences. We want to continue the 15-year legacy of FVP by making it more sustainable and able to have a long-lasting contribution to the health of Fijian communities. This is a great opportunity to learn about establishing an international health project from almost ground zero, improve intercultural communication skills, and actually make a difference in underserved parts of the world as a medical student! 

Key Responsibilities

  • Coordinate with the NZ coordinator and the Student Association of the University of Fiji to plan the annual FVP trip to Fiji
  • – Participate in the feasibility studies and outcome evaluations of FVP trips
  • – Oversees the application process (open to all Australian medical, nursing, dental and public health students)
  • – Promotes and creates awareness about the Fiji Village Project
  • – Liaises with ANUMSS
  • – Manages the FVP finances

Time Commitment

This is a 2-year position. The workload fluctuates depending on the stage of project planning. On average, you will likely spend around 2 hours a week on FVP.

 

Junior Physicians Society

Summary

Open to Phase 2 students in 2025.

Key Responsibilities

  • Chair monthly meetings
  • Plan, organise and oversee major events including Career Pathway Sessions, Clinical Reasoning Workshops, Mock Long Cases/VIVAs, Medical Research Opportunities, Mentorship Opportunities, Competitions and Collaboration with RACP/ACT Physician Education Unit
  • Co-administrator of Facebook page
  • Facilitate communication among all committee members
  • Encourage and facilitate the development of new events
  • Liaise with ANUMSS, other ANU subcommittees, ACT Physician Education Unit and RACP

Time Commitment

Variable, 3-4 hours per month

Summary

Open to Phase 2 students in 2025.

Key Responsibilities

  • Co-chair and assist the President with monthly meetings and event planning
  • Co-administrator of Facebook page
  • Attend meetings with affiliated organisations, partners or sponsors
  • Assist in liaising with physicians to coordinate events and workshops
  • Facilitate communication between ANUMSS subcommittees

Time Commitment

Variable, up to 2-3 hours per month

Summary

Open to year 2-4 students in 2025.

Key Responsibilities

  • Keep meeting minutes and distribute them to the committee
  • Co-administrator of Facebook page
  • Liaise with RACP and Physician Education Unit
  • Assist the President with other administrative tasks as required
  • Active participation in monthly committee meetings
  • Collaborate with fellow committee members to organise events

Time Commitment

Variable, 1-2 hours per month

Summary

Open to year 2-4 students in 2025.

Key Responsibilities

  • Establish the budget for events
  • Prepare and submit funding applications and budget proposals to ANUMSS
  • Liaise with the ANUMSS Treasurer to organise payments and reimbursements for expenses
  • Cultivate and organise sponsorship opportunities for funding
  • Active participation in monthly committee meetings and provide financial updates
  • Collaborate with fellow committee members to organise events

Time Commitment

Variable, 1-2 hours per month

Summary

Open to year 2-4 students in 2025.

Key Responsibilities

  • IT management including overseeing online platforms
  • Establish and co-administrate a dedicated Facebook page
  • Share resources and information including event details, conferences and relevant news from affiliates
  • Liaise with ANUMSS, other ANU subcommittees, Physician Education Unit and RACP
  • Accompany the president to meetings with affiliated organisations, partners and sponsors
  • Active participation in monthly committee meetings and share knowledge on partnerships and affiliates
  • Collaborate with fellow committee members to organise events

Time Commitment

Variable, 1-2 hours per month

Summary

Open to year 1-4 students in 2025.

Key Responsibilities

  • Coordinate events focused on enhancing understanding of health equity issues across all medical sub-specialities
  • Facilitate sessions that address career-related challenges and opportunities for physicians
  • Facilitate meaningful mentorship opportunities between medical students and physicians through events
  • Active participation in monthly committee meetings and share knowledge on health equity initiatives
  • Collaborate with fellow committee members to organise events

Time Commitment

Variable, 1-2 hours per month

Summary

Open to year 1 students in 2025.

Key Responsibilities

  • Encourage engagement in clinical development activities among first year medical students
  • Organise workshops focussed on fundamental clinical skills such as history taking and patient interactions
  • Advocate for clinical skills education such as bedside teaching, clinical reasoning skills, case-based discussions, simulation exercises and interactive workshops
  • ·   Active participation in monthly committee meetings and be a voice for first year students
  • Collaborate with fellow committee members to organise events

Time Commitment

Variable, 1-2 hours per month

Med Revue

Summary

 

Key Responsibilities

  • Leading the Med Revue team.
  • Assembling the Med Revue team.
  • Primary coordinator of the event.
  • Organising the logistics of the show (including venue hire, rehearsal schedules, etc.).
  • Interacting with the ANUMSS committee for event organisation, in particular the Vice President

Time Commitment

 

Surgical Society

Summary

This position is the ideal role for someone interested in surgery with a focus on leadership. The main work is in the organisation and running of events, with communications always running in the background. I can honestly say it is one of the best roles, as you will be working alongside fantastic people not only in the society itself but in other surgical groups across Australia.


Open to Phase 2 students in 2025.

Key Responsibilities

  • Chair and schedule regular Surgical Society meetings, normally occurring monthly but more frequently depending on the event timeline..
  • Convener of major Surgical Society events (including Surgical Symposium, if running). Allocate roles and responsibilities for major surgical events.
  • Oversee theorganisation of skill/suturing workshops for all year groups, in conjunction with the Year Representatives.
  • Assist in the organisation of EMPoWER in Surgery (the collaborative, national Women in Surgery event) alongside the Women In Surgery Officer.
  • Co-administrator of ANU Surgical Society Facebook page – ensure promotion of all ANU and national Surgical Society events and interesting surgical news.
  • Manage Surgical Society equipment in the ANUMSS storeroom.
  • Coordinate communication between all committee members.
  • Encourage and facilitate new events.
  • Liaise with ANUMSS Vice President andother ANU subcommittees.
  • Major point of call forhe Australasian Students’ Surgical Association (ASSA), including attending national Presidents meetings and collaborating on events.
  • Engage in regular communications with RACS ACT, including helping with events and promotions.

Time Commitment

Variable depending on what events are running, between 1 and 5 hours a week.

 

Summary

Open to Phase 2 students in 2025.


A great role for students who are interested in surgery, highly organised and motivated to help organise and plan a wide variety of events (suturing workshops, trivia nights, networking events), with scope to develop/create additional events or initiatives (e.g. a research advocacy role).


A role that is open to interpretation/discussion with the President re: sharing of responsibilities.

Key Responsibilities

  • Assist the President with event planning – including the symposium if running, networking events, suturing tutorials etc
  • Co-convenor of the Surgical Symposium, if running.
  • Co-chair Surgical Society meetings which usually occur once monthly but potentially more often during planning stages of larger events.
  • Co-administrator of ANU Surgical Society Facebook page – this usually involves making fun posts and events, or sharing posts from other surgical pages (like ASSA) for events and conferences that you believe ANU students would benefit from.
  • Liaising with ASSA (Australasian Students’ Surgical Society) for advertisement of their events and vice versa
  • Accompany the President at meetings with non-society agents (RACS/ANU Chair of Surgery/etc.).
  • Assist in the coordination of events – this involves a lot of liaising with doctors and surgeons, and includes running some events like suturing.
  • Critical evaluation of events to be presented at Surgical Society meetings if required.
  • Attending surgical society events and other non-ANU surgical events and reporting interesting findings and ideas to ANUSS

Time Commitment

Varies – dependent on upcoming events/level of involvement. Between 1 – 3 hours.

 

Summary

A great role for students interested in surgery and engaging with the Surgical Society on a deeper level. Intermediate position as there are regular duties to attend to & Executive involvement but not to the same extent as President & VP. Primarily responsible for providing logistical support at meetings and events but plenty of scope to branch beyond this too. No previous experience required. 

Key Responsibilities

  • Keep minutes at monthly Surgical Society meetings and distribute them to the committee.
  • Co-administrator of ANU Surgical Society Facebook page.
  • Liaise with Australisian Students’ Surgical Association (ASSA) & International Association of Surgical Students’ Societies (IASSS).
  • Assist the President with other administrative tasks as required.
  • Engage with other members of the Executive to decide on the future directions for the Society
  • Scope to undertake a personal project that you feel would enhance the experience/engagement of members (eg: newsletter, podcast, etc)
  • Assist in organising, promoting and running events

Time Commitment

Variable, ranges from 1-3 hours per week. 

 

Summary

 

Key Responsibilities

  • Works with the committee to establish the budget for annual events
  • Complete funding applications for all events, including ANUMSS budget requests.
  • Liaise with the ANUMSS Treasurer to organise payments and reimbursements for Surgical Society expenses.
  • Liaise with ANUMSS Sponsorship and Merchandise Officers to supplement sponsorship provided by ANUMSS if appropriate.
  • Oversee and manage the Surgical Society bank account in accordance with the budget plans.
  • Attends all Surgical Society meetings.
  • Helps oversee the financial logistics of Surgical Society events.
  • Gets involved in all events to help out with logistics, organisation, promotion as needed

Time Commitment

 

 

Summary

This role is for someone with a vested interest in advocating for and advancing women in surgery. Though the role practically is just another hands on deck to help with general tasks, you will be the go-to for anything related to women and non-binary people in surgery. There is scope to pursue your own projects such as the women in surgery mentoring initiative set up in 2023.

Key Responsibilities

  • Attend regular Surgical Society meetings.
  • Organise the annual national Women in Surgery event, EMPoWER, along with ASSA and other medical school surgical societies across Australia.
    • Attend regular EMPoWER meetings, contact surgeons to speak at the event, organise event logistics, help with event marketing.
  • Help organise ANU Surgical Society events such as suturing workshops and networking events.
  • Contribute to publications such as the Insula magazine, MedSoc newsletter and SurgSoc newsletter.
  • Stay up to date with issues related to women in surgery.
  • Aim to ensure an appropriate gender balance at all surgical events.
  • Advocate for representation of female surgeons at other events in the medical school.

Time Commitment

1-4 hours per week dependent on events and projects

 

Summary

 

Key Responsibilities

  • Attend Surgical Society meetings.
  • Organise Surgical Society events.
  • Coordinate basic suturing workshops and other clinical skills events.
  • Liaise with Anatomy Academic Staff regarding the Year 1 anatomy dissection classes and tutorials.
  • Promote Surgical Society events to Year 1.
  • Provide academic advocacy for Year 1 students.

Time Commitment

 

Summary

Great role for someone who wants to get more involved in ANUMSS without a huge time commitment and is interested in surgery. Get to meet young surg regs and get to know people in other years.

Key Responsibilities

  • Attend Surgical Society meetings.
  • Organise Surgical Society events.
  • Coordinate basic suturing workshops and other clinical skills events.
  • Liaise with Anatomy Academic Staff regarding the Year 2 anatomy dissection classes and tutorials.
  • Promote Surgical Society events to Year 2.
  • Provide academic advocacy for Year 2 students.

Time Commitment

time commitment is 3-4 hours per month, depending on upcoming events



 

Summary

The 3rd year surgical society rep is the perfect role if you realise you have an interest in pursuing a surgical specialty and want to get more involved and meet others with similar passions. It also isn’t too time intensive which is a big plus in phase 2

Key Responsibilities

  • Attend Surgical Society meetings.
  • Organise Surgical Society events.
  • Coordinate/assist in planning for suturing workshops with the year representatives and other clinical skills events.
  • Promote Surgical Society events to Year 3.
  • Provide academic advocacy for Year 3 students.
  • Coordinate/assist in planning surgical career pathway information nights”

Time Commitment

Time commitment approx 1 hour per week on average

 

Summary

 

Key Responsibilities

  • Attend Surgical Society meetings.
  • Assist with organising Surgical Society events.
  • Coordinate the Essential Surgical Skills workshops.
  • Promote Surgical Society events to Year 4.
  • Provide academic advocacy for Year 4 students.

Time Commitment

1-3 hours a week

 

Psychiatry Subcommittee

Summary

This position is ideal for someone motivated to pursue a career in psychiatry. You are the main point of contact between students interested in psychiatry and organisations which can support this interest, including SMP and PIF. While you will chair and schedule subcommittee meetings, you may delegate the following responsibilities across the subcommittee to align with the skills and interests of the team.

Key Responsibilities

  • Chair and schedule subcommittee meetings.
  • Represent ANU at external events e.g. RANZCP, PIF
  • Coordinate subcommittee events
  • Liaise with ANUMSS, SMP, RANZCP, ACT Psychiatry Interest Forum (PIF)
  • Administration of social media platforms

Time Commitment

1hr/week

Summary

This position is ideal for someone interested in Psychiatry. You’ll work alongside the President to achieve the goals of the team, and continue to define the key responsibilities with your unique personality. 

Key Responsibilities

  • Assist the President with key responsibilities
  • Act in place of the President during period of absence
  • Organise the subcommittee event calendar
  • Co-chair subcommittee meetings 
  • Co-represent ANU psychiatry subcommittee at external events
  • Co-coordinate ANU psychiatry subcommittee events
  • Co-administration of social media platforms

Time Commitment

1hr/week

Summary

This position is ideal for someone interested in Psychiatry and has a flair in the creative arts. 

Key Responsibilities

  • Record minutes for subcommittee meetings
  • Draft promotional material for social media platforms 
  • Liaise with the ANUMSS Publicity Officer to publicise events

Time Commitment

1 hr/week

Summary

This position is ideal for someone interested in Psychiatry and is proficient in handling finances. 

Key Responsibilities

  • Operate subcommittee accounts to manage subcommittee finances
  • Draft subcommittee annual budget and establish budget for events 
  • Liaise with the ANUMSS Treasurer to organise payment and reimbursements 
  • Organise sponsorship opportunities for funding

Time Commitment

1 hr/week 

Affiliated Groups

General Practice Students Network (GPSN)

Summary

The GPSN ANU chair/co-chair is responsible for strategic conduct of the club. 

Key Responsibilities

This includes coordinating executive team meetings, ensuring coordination of club activities and overseeing the implementation of delegated activities such as club events. The chair/co-chair works collaboratively with counterparts from other GPSN clubs around the country to host interuniversity events and is the club representative for engagement with the broader ANU Med Soc. 

Time Commitment

The approximate time commitment of this role is 1 hour per month.

 

Summary

The GPSN ANU secretary plays a lead role in ensuring smooth conduct of club operations.

Key Responsibilities

This includes monitoring the GPSN ANU email account and responding to routine enquiries, liaising with key internal and external stakeholders and recording the minutes of club meetings.

Time Commitment

The approximate time commitment of this role is 1 hour per month. 

 

Summary

The GPSN ANU treasurer plays a lead role managing this fabulous club’s financial affairs and is a key part of the executive team. 

Key Responsibilities

The treasurer is the custodian of the GPSN ANU bank account, is responsible for processing payments and provides advice to the executive team in relation to club financial viability and capacity to conduct proposed events.

Time Commitment

The approximate time commitment of this role is 1 hour per month.

 

Rural Medical Society (ARMS)

Summary

The President of ARMS is responsible for committee decisions and is the official spokesperson of the society. The President works closely with the Vice-President, Secretary and Treasurer to ensure appropriate running of the club and all ARMS events. The President must be available during the academic year to receive and act on all ARMS member issues.

This position is best suited to someone who possesses good leadership, communication and time management skills. People considering this role should possess good public speaking abilities, an understanding of the rural medicine opportunities and working within ANU and the current state of rural health care in Australia.

Key Responsibilities

  • Read and be familiar with the club constitution and documents
  • Meet regularly with the executive to discuss any arising issues
  • Coordinate the ARMS committee and chair meetings
  • Liaise with Executive Committee regarding club issues
  • Delegate tasks to committee members as required to ensure appropriate running of the club
  • Support club activities and is the master of ceremonies (MC) for most ARMS events
  • Work with the Treasurer to generate and maintain a budget
  • Act as signatory on club accounts
  • Liaise with the Rural Clinical School (RCS) regarding club issues
  • Liaise with the RCS and Dean and executive faculty as an informant, activist and advocate for all ARMS members
  • Liaise with other Rural Health Clubs, in particular CRANC, and the Canberra Health Student Community
  • Read and understand the NRHSN policy and procedures documents and advise ARMS executive to ensure NRHSN and RCS rules and guideline are followed
  • Liaise with the NRHSN regarding issues of National significance
  • Attend NRHSN teleconferences and face-to-face (F2F) meetings and report back the proceeding of such meetings
  • In conjunction with the executive, distribute relevant NRHSN information (e.g. newsletter, funding opportunities, RHSV’s Indigenous festivals) and national conference to club members
  • Liaise with Secretary and ANUMSS 2nd year general representative to produce ARMS introduction for O-week survival guide

Time Commitment

Commitment: 4-5 hours/week on average. There may be periods before big events when more hours are required to ensure plans are running smoothly.

Summary

The Vice President is second in charge and is responsible for keeping the President accountable. It is the role of the Vice-President to oversee the organisational aspects of ARMS events and co-ordinate these events with Medical School and other ANU society’s calendars.

This position is best suited to someone who is driven to help ARMS grow and improve and possess communication, organisational and teamwork skills.

Key Responsibilities

  • Read and be familiar with the club constitution and documents
  • Attend ARMS meetings and activities
  • Work with the President to ensure the Society is running smoothly.
  • Meet regularly with the President and other executive to discuss any arising issues
  • Act for the President in their absence
  • Delegate tasks to committee members as required to ensure appropriate running of the club
  • Supports committee members in the organisation of ARMS events
  • Assists the Events Coordinator in the planning, logistic and marketing of ARMS social events
  • Oversees the planning, logistics and marketing of RSHCs and RHSVs programs by the respective coordinators
  • Act as liaison officer with ANU Medical Student’s Society and other societies to ensure events are not overlapping and are appropriately spaced and to maintain good working relationships between societies

Time Commitment

2-3 hours/week on average. There may be periods before big events when more hours are required to ensure plans are running smoothly

Contact

Shriya Vaka (Shriyutha.Vaka@anu.edu.au) 

Summary

The Secretary is the administrator of ARMS and holds the responsibility of being an executive committee member.

This is a fun position for someone who enjoys leadership and working collaboratively with a large team. It is definitely suited to someone with excellent organisation skills, with the ability to manage emails promptly, and has formal letter writing and communication skills. This role is recommended for someone who is interested in management and other leadership opportunities, and a passion for rural health.

Key Responsibilities

  • Read and be familiar with the club constitution and documents
  • Attend/facilitate ARMS meetings and activities
  • Email meeting reminders to committee members
  • Meet regularly with the executive to discuss any arising issues
  • Type meeting agendas and minutes, keep meeting attendance records, book venue for meetings and manage Google Drive
  • Liaise regularly with committee members and other ANU clubs/societies regarding events
  • Ensure the website’s events are up to date and remind committee members to post events they are responsible for
  • Prepare and distribute regular ARMS newsletters to members to keep them updated on events and rural health opportunities
  • Compiles and sends reports to the NRHSN – club updates for F2F and Cooee! (NRHSN newsletter), club demographics, club feedback for NRHSN projects or policy submissions as appropriate
  • Acts as the point of contact for members, organisations and others to communicate with the society
  • Check and attend to emails coming through to the ARMS email address
  • Ensure the database of current members is kept current with contact details via the QPAY system 
  • Provide RAMUS and other scholarship governing bodies of confirmation that their scholarship holders are rural club members
  • Liaise with executive and ANUMSS 2nd year general representative to produce ARMS introduction for O-week survival pack
  • Run O-week membership drive and facilitate member sign-ups via the QPAY system
  • Ensure the governing documents of the society, such as the constitution and policies are current and accessible to committee members

Time Commitment

2-3 hours/week on average. The busiest period will be at the start of the year with elections and the Indigenous Health Conference.

Summary

ANU Rural Medical Society is the peak representative body for student run rural medicine at ANU. The treasurer’s role is to manage the finances in collaboration with the rest of the executive and the sponsorship officer for ARMS. You will report back to the National Rural Health Student Network, who provide our funding each year. This process is assisted by the Rural Clinical School finance department who are extremely approachable and knowledgeable.

Why I would recommend the role:

“This role is a premium to actively engage with rural health. If you are interested in getting more involved with ARMS and have the faintest idea of what a dollar is this will be great for you. The demand on your time is as big as you want it to be, with the bare minimum (outlined above) you can ensure the club keeps ticking over, otherwise you can apply for additional funding and get to know a bit more of the system and assist in expanding the club. Two budget documents need to be submitted, but they’re easy. Please feel free to contact me about this role at any time.

Key Responsibilities

  • Managing finances of the ANU Rural Medical Society, including issuing and paying invoices as required, and collecting receipts relating to society expenditures 
  • Developing activity budgets for all events, in consultation with key stakeholders
  • Monitoring the society’s expenditure to ensure it remains within the approved budget, and amending the budget items as required 
  • Maintaining an ongoing register of all expenditures and income, to ensure quick and accurate auditing at the end of the year 
  • Preparing two financial reports (one per semester) for submission to the NRHSN via the ANU Rural Clinical School 
  • Applying for additional funding opportunities, with the support of other executive members  
  • Responsible for transferring the ARMS Accounts to incoming treasurer and president at handover

Time Commitment

Commitment: Fluctuates

  • Week to week 1-2 hours/week
  • Exec and ARMS committee meetings 1 hour/week
  • Around budget time (March and December) Additional 5-10 hours     

Summary

The Senior Indigenous Health Promotion Officer advocates for Indigenous affairs and addresses the specific issues facing Aboriginal and Torres Strait Islander people. 

This position is best suited to someone who has excellent communication skills and is passionate about the health of Aboriginal and Torres Strait Islanders.  An Indigenous background is not essential to fulfill this position.

Key Responsibilities

  • Attend ARMS meetings and activities
  • Advocate within the ARMS committee for Indigenous affairs aiming to ensure a culturally responsive environment and encourage participation in local events
  • Liaise with the NRHSN on Indigenous Community Engagement Activities and complete reports to the NRHSN (minimum 1 per year)
  • Organise and coordinate the Indigenous Health  conference with other ARMS committee members (developing a working group involving ARMS members is encouraged)
  • Liaise with the Lecturers in Indigenous Health to provide feedback from students on the teaching of Indigenous health teach at ANU
  • Liaise with various Indigenous groups on relevant issues and report back to the ARMS committee

Time Commitment

Commitment: ~1 hour per week, more in the lead up to the Indigenous Health conference and Indigenous Community Engagement Activities

Summary

The Rural High School Visit (RHSVs) Coordinator is responsible for organising ANU Medical Students, UC Health Students and ACU Health Students to attend rural high schools in areas surrounding Canberra. The Rural High School Visits encourage high school students to consider health careers and reminds them of the tertiary study opportunities available.This position is best suited to someone who is passionate about promoting health careers to students with rural backgrounds. People considering the role should be organised and have great communication skills with both high school staff and ARMS members.

Key Responsibilities

  • Attend ARMS meetings and activities
  • Plan presentations and activities for Rural High School Visits in consultation with ARMS’s RHSV resources
  • Makes contact with the Career Advisors from Rural High Schools in our area via email and/or phone calls and arranges one Health Career Information
  • Liaise with Events Coordinator/Year Reps to promote RHSV in all years and finds appropriate ARMS member to attend the presentations
  • Liaise with student heads at UC and ACU (UC and ACU health students should be encouraged to join the RHSV where possible)
  • Gathers up and ensures that plenty of informative material (e.g. show bags, pamphlets, prizes, and medical equipment) is available for each trip
  • Brief the RHSV volunteers to ensure each visit has a group of ARMS members prepared for the presentation
  • Coordinates with the Rural Clinical School for use of the car for each trip
  • Report to the Vice-President with updates on the progress of RHSVs

Time Commitment

1-2 hours per week, but more when actually visiting the rural school. Last year we visited 10 rural schools

Summary

The Year Representative liaises with the ARMS committee, the Rural Clinical School and their year group. This role is hugely important in enabling all ANU Medical Students to get involved in ARMS and rural health. Ideally the third year rep will also be the ANUMSS Rural Rep 

Key Responsibilities

  • Attend ARMS meetings and activities
  • Be the ARMS contact for their year level, to answer questions and provide information regarding ARMS and rural health opportunities and refer to the appropriate ARMS committee member or ANU Medical School staff member when necessary
  • Recruit ARMS members from year group to be involved in events and their organisation
  • Promote and recruit ARMS members from within their year level to participate in upcoming events
  • Facilitate services such as clothing and membership purchase on a day to day basis for their year level
  • Other tasks as requested by the ARMS executive
  • 1st year representative (elected start of next year):
    • Assistance in recruiting first year student for the RHSVs and RSHCs programs
    • Liaise with Edwina Egan and Gaye Doolan to provide further information on rural stream and Indigenous stream to students with queries
    • Liaise with the 3rd year representative to provide first years with information on the programs at different rural nodes and contacts for queries
  • 2nd year representative:
    • Assist in recruiting 2nd year students for RHSVs and RSHCs
    • Engage with rural stream students, particularly with regards to clinical skills at Queanbeyan/additional social activities (mid-year dinner for instance)
    • Serve as a point of contact for information regarding ARMS and rural stream activities to second years
  • 3rd year representative:
    • Recruit 3rd year students to supervise at RSHCs, in particular rural stream student near the show visited
    • Maintain communication pathways with rural stream participants (3rd Year Rep)
    • Liaise with rural stream students to provide 1st and 2nd year students with further information on rural stream, information on each rural node’s program and collect contact details for queries
  • 4th year representative:
    • Recruit 4th year students to supervise at RSHCs
    • Brief the 4th year cohort on the rural internship positions available through-out Australia and the application processes relating to this positions

Time Commitment

Commitment: ~1 hour per week

Summary

The Junior Indigenous Health Promotion Officer advocates for Indigenous affairs and promotes Aboriginal and Torres Strait Islander health.  This position is best suited to someone who has excellent communication and organisational skills and is passionate about the health of Aboriginal and Torres Strait Islander Peoples. This role is not limited to people of Aboriginal or Torres Strait Islander origin. 

Key Responsibilities

The Indigenous Health Promotion Officer’s role includes, but is not limited to, the following:

  • Attend ARMS meetings and activities
  • Work with the Senior Indigenous Health Promotion Officer to organise and coordinate the annual Indigenous Health Conference with other ARMS committee members (developing a working group involving ARMS members is encouraged)
  • Assist the Senior Indigenous Health Promotion Officer as required
  • Advocate within the ARMS committee for Indigenous health aiming to ensure a culturally responsive environment and encourage participation in local events
  • Assist with liaison with the NRHSN on Indigenous Community Engagement Activities and complete reports to the NRHSN (minimum 1 per year)

Time Commitment

Commitment: ~1 hour per week on average, but significantly more in the lead up to the Indigenous Health Conference and Indigenous Community Engagement Activities

Summary

The Events coordinator is responsible for coordinating the major ARMS events throughout the year. Being the event coordinator means you can involve both committee and non-committee in ARMS members in bringing an event together. The role requires organisational skills, imagination, lots of early planning and the ability to lead a team. There is the freedom to make each event unique and to make new ideas a possibility.

This position is best suited to someone who possesses organisational, leadership and communication skills and plans well ahead of time. This is a big role and it is suggested you use the people around you to both spread out the work involved and give other ARMS members an opportunity to get involved.

Key Responsibilities

  • Attend ARMS meetings and activities
  • Read, understanding and follow the ARMS event planning policy
  • Coordinate the planning, logistics and marketing of ARMS social events, including booking venues, arranging entertainment, purchasing food and drinks, organising speakers, advertising pre-event, overseeing the running of the event on the day and writing reports and articles post-event
  • Events include:
    • Annual General Meeting (AGM)
    • Indigenous Health Conference
    • Academic Speaker Night
  • Liaise with the Year Representative to recruit ARMS members to be involved in events and their organisation, in the form of working groups
  • Liaise with the Vice President and Treasurer to ensure events are planned in time and run smoothly
  • Other tasks as requested by the ARMS executive

Time Commitment

1-2 hours per week, but varies throughout the year. There may be periods before big events when more hours are required and other times where little time commitment is required.

Summary

This role will involve improving the presence of health sciences students from ANU in ARMS events by liaising with their administration, ARMS committee, the Rural Clinical School and health sciences students.

This position is best suited to someone who has good online communication skills (relevant for Facebook and replying to emails), as it will involve making social media posts and establishing communication with health science’s administration officer via emails. An ideal candidate will be someone who did an undergraduate degree in ANU Health Sciences. However, this is not a prerequisite.

Key Responsibilities

  • Attend ARMS meetings and activities
  • Attend Indigenous Health conference meetings
  • Be the ARMS contact for health sciences students, to answer questions and provide information regarding ARMS and ARMS’s events and refer to appropriate ARMS committee member or ANU Medical School staff member when necessary
  • Recruit health sciences students from undergraduate degrees to be involved in events and their organisations
  • Facilitate services such as clothing and membership purchases on a day to day basis for their year level.
  • Other tasks as requested by the ARMS executives

Time Commitment

1-2 hours per week

Summary

The Social media officer works with the ARMS committee to manage the ARMS social media accounts. This is a key role to help promote ARMS events as well as share key events and rural health content from other accounts. This is a fun role that is best suited to someone who is creative and enjoys helping promote and market ARMS events!

Key Responsibilities

Key responsibilities:

  • Manage ARMS Facebook and Instagram social media accounts.
  • Attend ARMS meetings and activities
  • Advertise ARMS events and activities
  • Use Canva to help event coordinator design event posters and social media tiles
  • Other duties as required

Time Commitment

Commitment: ~1 hour per week

Group Role Descriptions

Facebook Instagram Youtube Envelope

The ANU Medical Students’ Society acknowledges the Ngunnawal people as the traditional and sovereign custodians of the land where our members live and study. We acknowledge their continued connection to their culture, the land, the sky, and the waterways. We pay our respects to their Elders past, present, and emerging.

Generously supported by
Bongiorno Logo

Found an error?

Tell us about it, and we’ll rectify it ASAP!