Committee Role Descriptions

This page contains the role descriptions for all positions on the ANU Medical Students’ Society Committee.

Executive

Recommendation 

When I nominated for President, I was absolutely petrified. I was worried I didn’t have enough skills, knowledge, time, or social prowess to fulfill the role. However, over time you develop attributes that make you a competent president and skills that will be immensely useful as a doctor. My favourite parts of the role have been supporting members in ANUMSS to achieve and flourish, getting to know peers in all different year groups, building relationships with ANUMS faculty, learning to effectively delegate, advocating for significant changes in the future ANUMS, career opportunities and invitations, and learning skills to advocate for myself and my peers respectfully and confidently. 

Whilst the role is large with a lot of responsibility, the personal and professional development is enormously rewarding.

Summary 

The primary role of the President is to encourage, support, provide direction, establish cohesivity and collaborate with the ANUMSS committee members. The president acts a link between the student cohort and the ANUMS to encourage working relationships. The president represents the society to stakeholders, at events and at various conferences/meetings. 

Responsibilities 

  • Regular meetings with committee members to provide support, encouragement, advice, and opportunities for collaboration.
  • Speaking at events e.g. Med-Ball, 1st year O-Week. 
  • Assorted advocacy projects. 
  • Developing committee organisation and structure. 
  • Writing various statements representing the committee e.g. prospectus, O-Week survival guide, website brief, media. 
  • Regular (daily) e-mails/Facebook messages. 
  • Delegating opportunities, meeting roles and projects to appropriate ANUMSS committee members.  
  • Oversee large committee wide decisions. 

Meetings

  • Med Ed 1.5 hrs per month
  • Deputy Director catch-up 1-2 hours per month
  • Director catch-up 1-2 hours per month 
  • Operation Graduate 45 minutes per month 
  • AMSA Council (3x per year, 3 days, 8 hours per day)
  • Assorted working groups ~1 hour per fortnight total e.g. change proposal working party, well-being working party. 
  • Assorted advocacy meetings ~1 hour per fortnight total e.g. PRINT term advocacy, vaccination advocacy. 
  • Chair ANUMSS meetings 1-2 hours per month 
  • ANUMSS external advocacy meetings ~1 hours, 3 x annual 
  • Chair ANUMSS Town Hall meetings ~1 hour, 4x annually 

Events

Commitment

~14 hours per week 

Contact 

Gabby Gross
president@anumss.org or Facebook (Gabby Leilani Gross).

Recommendation

Vice President is an amazing opportunity to be a part of multiple areas of the ANU Medical Students’ Society. It’s the perfect mix of supporting, representing and entertaining for your friends and peers! I strongly recommend this role to any keen students who are eager to learn about the society and how medical school runs in general. I’ve loved being able to advocate for my peers this year amongst a lot of change, and enjoyed the challenges along the way. It has been a privilege being able to run interesting, useful and engaging events for my peers, although I recommend you start planning early and stay organised.

Summary

The Vice President’s role is best described as the jack of all trades. The VP organises three events, oversees ANUMSS collaboration with the subcommittees and affiliated groups, and manages some of the logistics in running the society. Importantly the VP manages the calendar, applies for funding, and serves as a member of the executive and the president’s right hand in steering ANUMSS. It is also an important organisational role as the second in charge, assisting the president in fulfilling their role and keeping the president accountable.

Responsibilities

  1. Calendar & Event Coordination – prevent clashes, overlaps and avoid events near exam dates.
  2. Oversee Subcommittees & Affiliated Groups.
  3. ANUSA Grants/Funding.
  4. Organise events x 3.
  5. Advocacy – mobilise on issues as they arise.
  6. Leadership – part of executive team.

Meetings

  • S&A meetings x 2-3.
  • ANUMSS Committee monthly.
  • Executive meetings as required.

Events

  • Electives Evening.
  • Life in the Real World.
  • Careers Evening.

Commitment

5 hours/week on average, lots of variability.

Contact

Mini Aldis
vicepresident@anumss.org or via Facebook

Recommendation 

I would definitely recommend this role to anyone who is keen to get involved with ANUMSS – no prior experience needed!

This is a predominantly administrative role, and really gives you good insight into what ANUMSS does in the day-to-day and also what each of the portfolios do. I really enjoyed this position, and was able to help other portfolios in getting organized and getting things done. 

Summary 

Main objectives of this role includes: organising the committee calendar, preparing for committee meetings, taking minutes and assisting the executive and other portfolios.  

Responsibilities 

  • Organise monthly Society meetings; including preparing and  distributing the meeting agenda prior, taking minutes and publishing the minutes after the  meeting 
  • Provide administrative support to other portfolios; this is including but not limited to: Zoom meetings, event planning, Facebook event page organisation.
  • Ensures the database of current members is kept up to date, members have access to the  website and liaises with O-Week organisers to promote membership to new students. You will work closely alongside the treasurer and IT officer. 
  • Works with the IT Officer to manage and clean the Google Drive.
  • Is the point of contact for members, organisations and others to communicate with the society; receiving and replying to all correspondence on Facebook and the hello@anumss.org email inbox.  
  • Organise the schedule and set up of the initial committee planning retreat at the start of the academic year.
  • Co-ordinates online elections for ANUMSS sub-committee positions at the start of the academic year.
  • Support the Elections Officer to run the General Elections at the end of the academic calendar.
  • Ensures the governing documents of the Society, such as the Constitution, Policies and By-Laws are current and accessible to committee members.
  • Help update members about the work of ANUMSS.

Meetings

ANUSA Council Meetings (3x year)

Events

ANUMSS committee retreat (Feb/March)

Commitment

  • 2-3 hours per week on average, but increases with peak periods
  • Peak periods:
    • Start of the academic year with new memberships and sub-committee elections.
    • End of the academic year with general elections.

Contact 

Nesha Gezer
secretary@anumss.org 

Recommendation 

I would recommend this role to anyone who enjoys being responsible for the financial dealings of an organisation. It is good for anyone who has an interest in budgeting, accounting and statutory reporting.

It would be beneficial for the Treasurer to have had some experience in accounting or bookkeeping before taking on this role or be willing to attend training workshops.

Summary 

Preparing/maintaining the budget, maintaining accounting records, completing BAS statements, preparing invoices, maintaining charity registration, managing financial performance/reporting, processing payments.

Responsibilities 

  1. Arrange a handover with the previous year’s Treasurer.
  2. Contact our Bank to arrange online banking access for the executive.
  3. Engage with financial advisors to whatever extent is expected by the society.
  4. Undertake book-keeping duties of ‘coding’ income and expenses on Xero.
  5. Lodge quarterly BAS statements.
  6. Pay invoices and reimburse as needed.
  7. Create an overall financial year budget.
  8. Present a quarterly Treasurer’s report including a Profit & Loss and Balance Sheet. Report generally on actual vs predicted numbers and raise any financially-related issues.
  9. Present a Treasurer’s report at the AGM, which should include: last financial year results, achievements for the year so far, the half-yearly results and prediction on outcome for the year end.
  10. Handover to the following year’s Treasurer; this includes determining with this person an appropriate time when management of accounts will change hands. Either immediately post exams or early in January the following year.
  11. Have ultimate responsibility for the financial accounts until the end of that calendar year.

Meetings

  • Executive meetings & committee meetings (monthly).

Events

  • Nil.

Commitment

3-4 hours per week depending upon prior experience.

Contact 

Ben Kinchington
treasurer@anumss.org

Portfolio Holders

Recommendation

Academic and Advocacy Officer is a fantastic role for serving your peers, and you will learn a lot in the process. You’ll have the chance to both directly help with academic support events and resources, and be involved in advocacy.

Summary

The academic and advocacy officer leads the academic team, coordinates and oversees academic events, and sits on medical school committees at the broader school level. The A&A also assists the President in setting advocacy priorities and may sit on other working groups or organise other advocacy efforts as required.

Responsibilities

  1. Coordinate the academic team (4 academic reps and A&A) in organising MOSCEs, tutorials, and other ANUMSS-run teaching activities.
  2. Oversee the Phase I and II drives.
  3. Sit on the Joint Colleges of Science (JCOS) monthly meeting
  4. Sit on other meetings as appropriate, for example the Technology Enhanced Learning and Teaching (TELT) working group, and represent ANUMSS and the broader medical student community in various other fora, as needed and helping the President.
  5. Coordinate teaching awards.
  6. Organise the Research Project Evening for Year 1 students, with the help of your academic team as needed.

Meetings

  • ANUMSS monthly committee meeting.
  • JCOS monthly meeting.
  • TELT working party 2-monthly meeting (may change).

Events

All academic events run by ANUMSS, including:

  • MOSCEs.
  • Block Intro and Summary sessions.

Commitment

2-3 hours per week, with lots of variability.

Contact

Sam Gerami
academic@anumss.org or Facebook.

Recommendation

This position is best suited to someone who is enthusiastic about the ANU Medical School community, and wishes to continue supporting 4th year medical students as they prepare for exams & transition into internship!

Summary

The Alumni Officer is a JMO who has previously been a student at ANU Medical School and will be based in the ACT. The Alumni Officer is an Ordinary Officer of the ANUMSS meaning that they are not able to vote in meetings, and may be anyone from the medical school community, and not necessarily an ANUMSS ordinary member. The alumni officer is not required to attend the monthly ANUMSS meetings.

Responsibilities

  • Facilitate communication between the ANU Medical School (ANUMS) staff and the ACT based ANUMS alumni.
  • Creating a database of ANUMS Alumni, with contact details → collating list of where interns have gone, and creating contacts of individuals who are happy to discuss application process and internship.

Meetings

~

Events

Yr 4 MOSCEs

Commitment

Less than 3 hours a week

Contact

Alex Kary
alexander.d.kary@gmail.com

Recommendation

I would recommend this position to someone who is eager to advocate for medical students, interested in learning how the AMA assists doctors of all levels and is keen to support fellow students in the big leap from medical student to junior doctor.

Summary

The Australian Medical Association (AMA) is the peak professional body representing doctor’s working in Australia. They aim to advocate and protect the wellbeing and professional interests of doctors.

As AMA rep, it is your responsibility to liaise between the ANUMSS, medical student body and the AMA ACT Council. The key tasks are to be the student voice within the AMA ACT and to help support 4th year students in the transition between medical student and internship.

Responsibilities

  • Attend AMA ACT Board meetings – 5 meetings a year.
  • Liaise between AMA ACT council and the ANUMSS about issues affecting medical students.
  • Organise the events below.
  • Progress report on the AMC accreditation for the Australian National University Medical School – Student submission. Written with ANUMSS President (required every second year).

Meetings

  • ANUMSS monthly committee meetings.
  • AMA board meetings (~3 hours, 5x a year).

Events

  • ACT intern information session with MOSCETU.
  • Interview skills and CV planning workshop.
  • Life in the Real World with Vice-President.
  • AMA graduation breakfast.
  • Attend other AMA events as invitations present.

Commitment

Fluctuating time commitment – on average ~1 hour per week with increased time commitment when organising events.

Contact

Rebecca Malley
ama@anumss.org or via Facebook (Bec Elizabeth)

Recommendation

I would highly recommend this role to someone who is interested in politics, policy and advocacy. Although it’s a very busy role at times, it’s also very achievable and provides the opportunity to travel (COVID permitting), network and meet medical students from across the country.

Summary

AMSA is the peak representative student body for Australian medical students. As AMSA Rep, it is your responsibility to inform students about AMSA’s advocacy work on issues affecting medical students (E.g. COVID vaccines for medical students) as well as broader political concerns. The AMSA Rep must engage ANUMSS and ANU medical  students with AMSA events and initiatives. The AMSA Rep has a key role in representing ANU students on a national stage at Council, National Convention and other events.

Responsibilities

  • Attend Council (3 x per year)
    • Represent ANU with voting rights on policies and broader issues of political concern.
    • Attendance in person is encouraged, with flight/accommodation costs reimbursed by AMSA.
  • Run think tanks/policy workshops to gauge student opinions on policies, with assistance from the Junior AMSA Rep and the Global Health Rep
  • Attend National Convention and coordinate an ANUMSS delegation
  • Recruit a Junior AMSA Rep and Vampire Cup Rep
  • Assist the Vampire Cup Rep with organisation, including liaising with Lifeblood
  • Promote AMSA national events including:
    • National Leadership Development Seminar (Canberra)
    • AMSA National Convention (Newcastle in 2022)
    • Global Health Conference (Melb in 2022)
  • Respond to emails and liaise with AMSA national, other AMSA representatives and ANUMSS

Meetings

  • ANUMSS monthly committee meeting
  • Various AMSA-related meetings (0 – 4hrs per week)

Events

  • Vampire Cup (assisting Vampire Cup Coordinator)
  • ANU think tanks in preparation for council (3x per year)
  • AMSA National Council (3x weekends per year)
  • National Convention (1 week per year)
  • National Leadership Development Seminar, Global Health Conference, Rural Health Summit (each approx one week, involvement according to personal interest)

Commitment

Fluctuating depending on the events to be organised, from 2 – 8 hours per week.

Contact

Abigail Slater
amsa@anumss.org or Facebook

Recommendation

I would recommend this role to any student with an interest in art, design and social media. If you haven’t been in ANUMSS before, this role is an excellent opportunity to get involved as it is fun and has a lower time commitment than other portfolios. 

Summary

The Design and Communications officer helps to coordinate and mediate social media accounts affiliated with ANUMSS as well as as production of various design projects such as Facebook events, posters and promotional posts.

Responsibilities

  • Assisting the Publications Officer with the design and layout of student publications.
  • Helping other committee members with design and production of promotional posters, posts and creation of Facebook events.
  • Managing the ANUMSS Facebook page by:
    • Responding to messages.
    • Mediating the All Years page.
    • Posting about future events.
    • Uploading photos from past events.
  • Managing ANUMSS Instagram account.
  • Producing monthly opportunities noticeboard.

Meetings

  • ANUMSS monthly committee meeting

Events

  • No events but may be involved in other portfolio events.

Commitment

  • Managing the Facebook page and Instagram Account 1hr/week.
  • Opportunities noticeboard 1hr/month.
  • Designing and producing posters 30min-1hr/poster.
  • Assisting with student publications 1hr/publication.

Contact

Sally Laughton
design@anumss.org or via Facebook (Sally Louise)

Recommendation 

The ANUMSS Equity Officer works to ensure ANUMS provides a safe and inclusive environment to all students, especially those who may experience social, structural, cultural or political disadvantage. It’s a great role for someone who cares deeply about social justice and gains fulfilment working to create positive change in their immediate surroundings!

Summary 

This role comprises education, promotion and advocacy around current issues of social equity, discrimination, disability inclusion and LGBTQIA+ rights within the ANU Medical School and the wider medical community.

Responsibilities 

Immediate

  • Review and update ANUMSS support information in collaboration with Indigenous, Wellbeing, Women’s Officers and disseminate to cohort
  • Review and update Bullying, Sexual Harassment and Discrimination Booklet and reporting protocol prior to Year 1 release
  • Connect with like-minded organisations to establish opportunities for collaboration. E.g. PARSA Queer* Officer, QAMSA, AMSA Gender Equity Officer, ANU Disability Support personnel

Ongoing

  • Provide a point of contact for students to report equity issues and assist them in accessing support / advocacy
  • Organise a calendar of days of significance / events in collaboration with Indigenous, Wellbeing, Women’s Officers and relevant sub-committees (e.g. GRaSS)
  • Assist in the development of curriculum from an equity perspective when invited by ANUMS staff
  • Engage with ANUMS student cohort though social media, working groups, meetings to identify and address equity issues of concern
  • Engage with ANUMSS committee members (especially Indigenous, Wellbeing, Women’s Officers) to ensure an intersectional approach to equity issues

Meetings

Potential involvement with ANUMS Wellbeing, Diversity and Inclusion Committees

Contacts:

Events

As Equity Officer, you will develop a calendar of days of significance to acknowledge throughout the year by holding events, sharing promotional material or simply drawing attention to the days online.

These may include:

  • Sydney Gay and Lesbian Mardi Gras
  • Transgender Day of Visibility
  • International Day Against Homophobia, Biphobia and Transphobia (IDAHOBIT)
  • International Sex Workers’ Day
  • World Refugee Day
  • Wear it Purple Day
  • SpringOUT Festival
  • International Drug Users’ Day
  • International Day for the Eradication of Violence against Women (White Ribbon Day)
  • World AIDS Day
  • International Day of People with Disability
  • Anniversary of Marriage Equality in Australia

Commitment

1-2 hours / week

Contact 

Roland Bull
studentequity.medicalschool@anu.edu.au

Recommendation The Graduation Ball Chair is your chance to send your graduating year off in style! Building a team around you to make the event a night to remember for your cohort, you will manage the overall coordination of the ball. Whether you are a micro-manager or the master of delegation, this role is adaptable for anyone keen to run an event like no other.
Summary You will organise a sub-committee to organise graduation ball and some ancillary events and report back to MedSoc on progress.
Responsibilities
  • Overseeing the organisation of the Medical School Graduation Ball and associated activities.
  • Forms and works with a committee of other fourth year volunteers to organise the end of year graduation events.

Your sub-committee will:

  • Liaise with the Year 4 cohort, members of the MEU and academic staff, as well as the wider Canberra Health Services and Canberra community to invite guests, guest speakers, organise tickets, accommodation  deals, sponsorship and advertisement.
  • Organise venue, audiovisual, entertainment, photography, decorations, invitations, merchandise, after party, accommodation and yearbook.
MeetingsTo be determined by you and the sub-committee, more frequent towards the end of the year.
Events

These events include:

  • Graduation Ball.
  • End of year cocktail events.
  • AMA Breakfast.
Commitment1 – 2 hours per week. It will be busier towards the end of the year as the date gets closer, and you should probably plan to have some time in Canberra after you finish exams to organise the final details.
Contact

Pat Holloway
graduationball@anumss.org or via Facebook

The Indigenous Student Representative advocates for the wellbeing of the Indigenous student cohort at the ANU Medical School, addresses specific issues facing Indigenous students at ANU Medical School, and ensures cultural safety in all the workings of the ANU Medical Students’ Society. This role must be filled by a medical student who identifies as Aboriginal and/or Torres Strait Islander.

Roles and responsibilities:

  • Represents the Indigenous student body at ANUMSS committee meetings.
  • Represents the Indigenous student body at faculty meetings where appropriate.
  • Liaise with the ANU Australian Indigenous Doctors Association (AIDA) Student Representative, and connect Indigenous students through to AIDA if appropriate.
  • Work to ensure cultural safety within the ANUMSS.
  • Work to ensure that ANUMSS works in accordance with AIDA’s recommendations for Medical Student Societies.

Commitment: ~1 hour/week

Recommendation

“I’d recommend this role to any international student passionate about advocating for other international students by assisting new international student’s make their transition to Australia, as well as help organizing events to bring the international medical community together at ANU. You will also be the main spokesperson for topics such as internships, therefore playing an important role in advocacy and networking.

Summary

The International Representative addresses the specific issues facing International students at ANU Medical School.

Responsibilities

  • Represents the International student body at ANUMSS committee meetings.
  • Represents the International student body at faculty meetings where appropriate.
  • Connects with International student groups at other medical schools and maintains an ongoing dialogue about big issues facing International Medical students in Australia via the AMSA-ISN (International Students’ Network).
  • Coordinate support programs for international students (particularly student mentoring).
  • Facilitates discussions and forums with the ANUMS international student body.

Meetings

  • ANUMSS Committee Meeting: 1 hr/month.

Events

  • Welcome event for international students.
  • Monthly gatherings (meet and greets, BBQs, movie/game nights).
  • Educational tutorials.

Commitment

2-4 hours/month

Contact

Reabal Najjar
international@anumss.org

Recommendation

The IT Officer position is suited to someone who has a basic level of technology and coding skills and would like to put their skills to use supporting the other members of the committee and subcommittees/affiliated groups with tasks such as registrations, merchandise sales, ticket sales and the streamlining of other systems. I would recommend it for someone who is self-motivated, as the role allows a high level of discretion in deciding what to help out with.

Summary

The IT Officer position involves supporting the other committee members with any IT-related tasks, which has become particularly important during the COVID-19 pandemic. Their primary responsibility is the website, with the ultimate aim of making the website a relevant source of information that is regularly updated and does not become neglected. With the right skills and innovative mindset however, this role can involve anything that you think would streamline the way that ANUMSS do things.

It is imperative that you have experience in website development, including the management of domain names and web hosting, coding with HTML/CSS, and experience using WordPress.

Responsibilities

  • Maintenance of the ANUMSS website:
    • Payment (and subsequent reimbursement) of domain and hosting invoices.
    • Safe update of the WordPress core and plugins.
    • Regular backup of the website.
    • Regular review of website content, including a full update over summer for the new calendar year.
    • Approval of media statements, posts, documents and meeting reports uploaded by other committee members.
  • Prompt response to IT issues such as password resets and difficulty accessing the resources drive.
  • Management of Google Workspace for all committee and subcommittee/affiliated group members:
    • Transfer of all email accounts over summer for the new calendar year, including name and photo changes.
    • Ensuring that all members use their ANUMSS emails (not their ANU emails) with an acceptable email signature.
    • Setup of the Shared Drive for the committee and subcommittees/affiliated groups each year.
    • Setup and maintenance of group emailing lists.
  • Assistance of committee members with:
    • Membership registrations (Secretary).
    • Merchandise sales (Merchandise Officer).
    • Newsletter emailing (Publications Officer).
    • Ticket sales (all committee members with events, even if free).

Meetings

  • ANUMSS Committee Meeting: 1 hr every month.
  • Operation Graduate TELT Committee: 1 hr every second month.
  • TELT Working Party: 1 hr every other second month.

Events

  • None, but opportunity to support those organised by other committee members.

Commitment

  • Between 1 and 2 hours per week.

Contact

Benjamin Mead
administrator@anumss.org or via Facebook.

Recommendation

The role of the Merchandising Officer is to manage, promote, and develop the merchandising activities of ANUMSS. ANUMSS aims to be able promote esprit de corps, identity and an active medical school student community by designing, purchasing, and selling merchandise. I would recommend it for someone who is interested in design and looking for a creative outlet to add to your studies.

Summary

Merch 🙂

Responsibilities

  • Organisation and coordination of the design, purchasing, inventory management, and sale of ANUMSS merchandise.
  • Engagement of the student body in market research and promotion of ANUMSS merchandise.

Meetings

  • ANUMSS Committee Meeting: 1 hr every month.

Events

  • None specifically but responsible for distributing merchandise.

Commitment

  • An average of 1 hr per week over the medical school calendar, including meetings.

Contact

Emma Carnuccio
merchandise@anumss.org

Recommendation

This role is very much what you decide to make of it. I found it gave me a good introduction to ANUMSS, but also gave me the opportunity to be involved in things that I was passionate about. The bare minimum with this role is a few hours a month for The Auricle, plus a few more hours here and there for the end of year magazine. Although, I’d recommend spending some time on other things that the committee as a whole is involved in, because they can be the most rewarding.

Summary

The publications officer is in charge of publications that ANUMSS produces, primarily the monthly newsletter known as The Auricle. A recent addition to this role is the publication of an end of year magazine, which involves forming a small team to help you as well.

Responsibilities

  • Curates and distributes The Auricle, a monthly newsletter aimed to inform medical students of upcoming events and opportunities.
  • Publish an end of year magazine/yearbook, with the aid of a small team you recruit.

Meetings

None, but will involve the occasional interaction with the Design & Communications Coordinator.

Events

None.

Commitment

2-3 hours per month.

Contact

Arvind Kamath
publications@anumss.org or Facebook.

Recommendation

I only stepped into the role in May but have had a lot of fun with it. It does take a bit of organisation, but there’s a lot of freedom in organising different events, and being creative in new ways to bring people together. I’ve also really appreciated being part of the ANUMSS committee, and seeing so many students are advocating for each other. The role is very flexible, and although there are some key events to pop in the calendar, there’s also space for you to come up with new events if you have some great ideas. It’s also a great way to push yourself to try new things and make new friends!

Summary

The role of the Social Officer is to provide opportunities for students across all year levels to spend time getting to know one another and having fun together.

Responsibilities

Organising inclusive and fun social events for all year groups, to build cohesiveness and community, and make everyone feel welcome.

Key events are listed below, but you are welcome and able to come up with new events if you have the time and ideas!

The events will take quite a bit of planning beforehand.

Meetings

  • ANUMSS committee meeting 1-2 hour/month
  • Meetings with a committee (if you make one) to organise events.

Events

  • O Week events for First Years (day and night)
  • MedSoc Mixer x1
  • Med Ball
  • Scrubs Crawl
  • Social Wellbeing Walks

Commitment

  • Closer to 2 hours per week overall, but expect to put in much more time close to big events.

Contact

Emily Tugwell
social@anumss.org or via Facebook

Recommendation

I recommend this role to anyone who is keen to get involved with ANUMSS events throughout the year. It is a great way to develop skills in promoting events, negotiating and developing agreements. It is a very rewarding and exciting role.

Summary

Sponsorship Officer involves raising funds for all ANU events.

Responsibilities

  •  Maintains contacts with existing sponsors and seeks out new sponsorship for events the Society organises.
  • Ensures that sponsors are well informed about events and looked after before, during and after the events they have sponsored.
  • Ensures that promised moneys are collected from sponsors, in conjunction with the Treasurer.
  • Distributes publicity materials from sponsors in conjunction with sponsorship and the Society’s agreements.
  • Compiles a sponsorship prospectus each year for potential and current sponsors outlining events, as well as mini-prospectuses for any new events that need to be sponsored.
  • Ensures that sponsors are adequately represented in publicity materials for events and at the event itself and ensures that sponsor logos are on all publicity for events.
  • Liaises regularly with sponsorship representatives and sponsors to ensure a good sponsor/client relationship.
  • Provides regular sponsorship updates to the Treasurer and committee.
  • Is involved in the joint organisation of some events including LITRW and O-Week.

Events

All events.

Commitment

Average of 1-2hr a week throughout the whole year on this role. Some weeks there was nothing to do, others there was heaps. The most strenuous time is before 1st year Orientation Week, and afterwards it is quite mellow. The sponsorship prospectus is a large project to make sure all of the events are well described and have appropriate prices, this is updated at the end of each year.

Contact

Abera Saeed
sponsorship@anumss.org or via Facebook

Recommendation

I really recommend this position. I found it very rewarding to get to work with students and staff on wellbeing issues. It has been wonderful to organise fun events for the  student cohort (e.g. paint and sip), which has been balanced with more serious discussions surrounding mental health and how the medical school can better support students. I would highly recommend the role to anyone who is passionate about  making the Medical School a more open, inclusive and safe environment.

Summary

The role of the Wellbeing Officer is to advocate for the holistic health and welfare of  ANU medical students. The priority for this representative is to organise activities that  support the physical and emotional wellbeing of students as well as advocate for and  promote awareness of mental health for self and peers. The Wellbeing Officer also provides links with local medical and mental health support, such as GP’s and  Psychologists, or assist in finding these services for students. It is also a key priority that  the Wellbeing officer work as part of the ANUMSS team and liaise effectively with peers.

Responsibilities

  • Link students to appropriate professional support services to assist in mental health and wellbeing difficulties.
  • Organises and coordinating activities to maintain the wellbeing of medical students.
  • Buddies – assigning buddies and organising associated events (at a minimum organising a “meet your buddy” event at the start of the year
  • Reports to the AMSA representative on Wellbeing events, activities and issues.
  • Organises the Inter-Year sports and liaises with Year General Representatives to ensure all  years are involved.
  • Liaise with the Social Representative, Women’s Officer and the Equity Officer to provide support  and assistance in the organisation of events for the ANUMSS community.
  • Advocate for the interests of students with respect to wellbeing on the Wellbeing Working Group.
  • Work to maximise inclusion and diversity at ANUMSS through participation in the student lead Diversity and Inclusion Working Group
  • Suggested critical ongoing advocacy issues for 2021: fixing the holidays in phase 1 so students get a break after exams; working to remove the calorie counting assignment from the Y2 curriculum.

Meetings

  • Wellbeing Working Group chaired by Dr Nicola Schembri (monthly, 1hr; weekly during lockdowns).
  • Diversity and Inclusion Working Group meeting (monthly, 1hr). Note that this is NOT a committee of the ANUMSS, this is an independent student working group that the Wellbeing Officer sits on.

Events

  • Inter-year Sport
  • Blue Week
  • Organ Donation ‘Gift of Life’ walk
  • “Meet your Buddy” event

Commitment

I would estimate I spent 1hr/week every week. In the lead up to major events or when events occur that cause significant wellbeing issues (e.g COVID lockdowns) it may be closer to 3hrs/week.

I recruited a group of students to assist me in organising Blue Week and Interyear sport, and this made the workload really manageable and also allowed me to draw on other people skills/experience (e.g. I know nothing about sport, so having a team of students help me with interyear sport was amazing).

As with many positions, this is really what you make of it. Part of the position involves just being available to talk to someone when they need it. Bigger events  like Blue Week and the Inter-Year Cup may take extra hours of preparation, making  bookings, chasing money etc. Overall, the amount of time dedicated to the role varies  throughout the year. There will be busy times, including at the start of the year (for O-week  presentation, Gift of Life walk and organising Buddies) and around Blue Week in June, and quieter times in the middle and at the end of the year.

Contact

Super happy to have a chat with anyone who would be interested in taking on this role:

Liam McBride Kelly
0449198009
wellbeing@anumss.org or via Facebook

Recommendation

The Women’s Officer role was established in 2021 to promote and advocate for female identifying students with the medical school. As it is a new role there is huge space for development and we would love to see you bring your passion and creativity to the position! You will have a great network of ANUMSS committee, peer, medical school and ANU support available to you to help you succeed in the role. No previous experience is required, just a passion to promote women in medicine!

Summary

The ANUMSS Women’s Officer is responsible for promoting and advocating for women’s rights, opportunities and well-being within the medical school to foster and sustain a culture of gender equality within the school and wider medical community. Additionally, the Women’s Officer will work in collaboration with the Equity and Wellbeing Officers to support and advocate for women who feel uncomfortable, mistreated, harassed or discriminated against.

Responsibilities

  • Various advocacy events.
  • Participation and contribution to ANUMSS committee.
  • Seek opportunities to foster career progression and leadership for women in medicine.
  • Work with the Equity and Wellbeing officers to ensure an intersectional approach to wellbeing, minority rights and women’s rights within the medical school.
  • Establishment of sexual harassment and sexual assault reporting pathways in conjunction with ANUMS.
  • Budget: $500 per annum for next 6 years.

Meetings

  • ANUMSS committee meeting 1-2 hours per month.
  • ANUMS Gender Equity & Diversity Committee (TBC).
  • Advocacy meetings: varied depending on the project, ~ 1 hour per fortnight.
  • Working groups: reporting pathways working group, women in medicine working group ~ 1-2 hours per month.
  • Training: 2-4 hours per year.

Events

New role so events are at the discretion of the Women’s Officer but suggestions include: International Women’s Day (March), Women in Medicine month (September-October), : period poverty event, August 1st acknowledgement of the Change the Course report date (ANU Women’s dept.).

Commitment

2-4 hours per week.

Contact

Sarah Fitzgerald
women@anumss.org or Facebook.

Year Representatives

Recommendation

  • It’s a great opportunity to get to know your cohort.
  • You really get a sense of how most people are doing.
  • It’s very well suited to a person who is willing to be vocal, as speaking on behalf of people and advocating their position is probably the main part of the job.
  • Ultimately there are no absolute must-haves. It is really just a good opportunity for anyone who steps up for it.

Summary

  • It’s not a very challenging role, but you have to be aware that people who are struggling or need support may come to you. You need to be able to point out where they should go for support, and perhaps speak on their behalf for certain issues.

Responsibilities

  • Represents and advocates for non-academic issues facing their respective year.
  • Maintains an open communication stream for ANUMSS and its members.

Meetings

  • Represents the year level at ANUMSS committee meetings.

Events

  • Promoting ANUMSS events amongst their year level.
  • Although there are no official events for 1st year reps to organise, it can be fun to do something like a “Key learning Objectives Pub Trivia”.

Commitment

  • 1hr/week on average (between 0hr/w and 6-7hrs/week) depending on what’s going on in the year and the Uni (especially events and committee meetings).

Contact

Tally Golembiewski
genrep-2024@anumss.org

Recommendation

The Year 1 Academic Rep position is a great opportunity to support your med school community, especially those in your cohort. It allows you to not only practice your communication and organisation skills, it also gives you the opportunity to get to know many people in your cohort, cohorts above, and faculty staff (which can be a difficult thing when first entering med school). The skills you develop will be of great use in your future hospital years as well as life in general!

Summary

You will act as a liaison between students in your cohort, cohorts above, ANUMSS members (including the Academic & Advocacy officer), and various members of the ANU Medical School phase I staff. You will also be working together with other Academic Reps to organise useful academic events for your cohort.

Responsibilities

  • Representing and advocating for your cohort on important issues via Phase I meetings & other advocacy meetings/working groups.
  • Report back to cohort on committee meetings and actions.
  • Answering/relaying questions from students in your cohort to the appropriate MedSoc member or ANU staff.
  • Organise academic events for your cohort (individually or together with other Academic Reps) e.g. Block revision sessions & MOSCEs.
  • Promote ANUMSS events to cohort.

Meetings

  • Phase I committee meetings (1.5-2 h/month).
  • ANUMSS committee meetings (1-2 h/month).
  • Academic team meetings with the Academic & Advocacy officer & other Academic Reps (1 h/2 months or as required).
  • Advocacy meetings (varies based on the advocacy issue).
  • Year Coordinator meetings with the General rep (1 h/month or as required).
  • Phase I coordinator meetings (1 h/3 months or as required).

Events

In previous years, the Year 1 Academic Rep was not responsible for organising their own cohort’s events and mainly helped upper year reps organise them. However, it’s a great opportunity to step up and organise your own events, such as:

  • Mid-Block 1 revision session (early April – optional).

Or take charge of key academic events, such as:

  • Year 1 MOSCE (late May/early June).

Keep in mind that you will still be communicating with other Academic Reps for events that they organise for your cohort.

Commitment

2-3 h/week. This will remain relatively constant throughout the year but will increase in the lead up to events or when there are multiple meetings in a week.

Contact

Fika Ihsan
academicrep-2024@anumms.org or via Facebook

Recommendation 

The Year 2 General Rep role is a wonderful opportunity to support and advocate for your own year, but also to get to know the incoming first year cohort in a very unique way. There is a lot of face-to-face time during O-week to form new connections with the incoming class. Gen Rep also allows you to strengthen bonds within your own cohort, through the organising of get-togethers, checking in on the wellbeing of the cohort, and representing them at meetings, whilst advocating for issues that arise. You can mostly set your own limits and hours in what you want to do (organise as many or as few year-wide events as you’d like!), with the exception of O-Week, which will require a few weeks of planning/organisation during your holidays. It gets a bit hectic as it gets closer to O-Week, but the planning is fairly manageable and you will have the support of the Social Rep, and anyone else you recruit for support (there are always eager volunteers from your cohort). It’s an awesome role, and is so fantastic to get to advocate for your peers.

Summary 

Year 2 Gen Rep is responsible for advocacy and events related to the year 2 cohort, as well O-Week coordination for the incoming first year cohort. 

Responsibilities 

  • Represent 2nd year interests at ANUMSS committee meetings.
  • Acts as Clinical Skills Representative for Phase 1 students on the Clinical Skills committee meeting (every 2-3 months, 1-2 hours).
  • Represents and advocates for non-academic issues facing second year (or assists academic rep in academic issues).
  • Maintains open line of communication for ANUMSS and members.
  • Works closely with Social Representative to facilitate year group participation and attendance at events.
  • Coordination of O-Week activities (beyond ANUMS-organised events), working closely with Social Representative.
  • Organises year-specific social events (welcome back picnic for second years; assorted events as decided by rep; Halfway Dinner).

Meetings

  • ANUMSS committee meeting (1hr/month)
  • Clinical Skills Committee Meeting (1-2hrs/2-3 months)
  • Year Coordinator meeting with Academic Rep (1hr/month)
  • Advocacy meetings: varies depending on what is being advocated for (1-4hrs per issue)
  • Working groups: depends on interests of the representative; this past year it has been: reporting pathways working group, women in medicine working group (1-2hr/month)

Events

  • O-Week
  • Halfway Dinner
  • Events at your own discretion (suggested: welcome-back picnic/morning tea; celebratory events after exams, etc.)

Commitment

1-2 hours per week (increases during event organisation – notably O-Week organisation taking significantly more time).

Contact 

May Erlinger
genrep-2023@anumss.org or Facebook.

Recommendation

As Year 2 Academic Representative, you will have the opportunity to support your cohort through the trials and tribulations of medical school. You have the ability to make a difference in how the medical school program is run, while also meeting staff and colleagues from other years.

It is an honour to be able to help your peers and there is a lot of satisfaction when you manage to make a difference.

You get to work with a team of people keen to improve things, and being a second year you get to provide additional support to the incoming first years and try to make their experience as good as possible.

You organise, and usually lead, block tutorials which can provide some good forced revision.

Overall, I can highly recommend the position to anyone who is keen to work with a large number of fantastic people and finds satisfaction in supporting their colleagues.

You need to be good at time management, it is definitely not all-consuming, but you will be sending an email or two most days and often have an upcoming tutorial or similar to coordinate. You need to be able to step back from things sometimes. You need to be able to navigate a professional environment. You will be sending professional emails most days and should be able to matiant a collegiate relationship with staff.

Summary

Year 2 Academic Representative is an enormously satisfying experience. You get to make a difference and meet fantastic staff and colleagues.

Responsibilities

  • Operate as the go-between for your colleagues and the academic staff.
  • Provide feedback on the medical program and assist in improving teaching (in collaboration with the General Representative).
  • Organise the correction of technical challenges, e.g. poor quality lecture recordings.
  • Organise and lead block tutorials for the first years.
  • Assist in organisation of MOSCEs for first and second years.
  • Have a good awareness of academic information (e.g. dates, exam plans) to be able to answer cohort’s questions.

Meetings

  • Phase 1 committee meetings – 1 (2h) per month.
  • Year coordinator meetings – Up to you. We did once per fortnight (~2h per month).
  • ANUMSS Committee meetings – 1 (1.5h) per month.
  • Meetings with academic team ~ Bi monthly (~1h per month).

Events

  • MOSCEs – 1st year and assist with 2nd year.
  • Block tutorials.
  • Any additional events you would like to organise.

Commitment

2-3h per week. Variable with exams and pandemics.

Contact

Charles Lloyd
academicrep-2023@anumss.org or via Facebook

Recommendation

Year Three is a major transition time and presents some unique challenges for the cohort. In Phase I you have very structured learning, all of your peers doing the same thing, regular assessment, paid professional educators, and lots of guidance. In year 3 your cohort is effectively broken up into groups of 15 students across rural nodes, rural GPs, urban GPs, surgery, medicine, and private clinics. Every student has a different experience of the year and the quality and content of that learning varies dramatically between students. This presents a unique challenge for the year rep as they will not experience or be aware of many of the challenges and issues facing the other students. It can be incredibly reassuring for students to be connected to their peers currently undertaking similar experiences and I consider the key role of the gen rep to help facilitate communication within smaller student groups and to raise any issues from these groups.

You will represent the year on various committee meetings, be a point of contact for the medschool administrators and generally try and be as helpful as you can in the relative chaos!

Summary

Communication, advocacy, and representation on committees.

Responsibilities

  • Represent the year at ANUMS committee meetings
  • With the Academic Rep attend ICCH / Phase II committee meetings
  • Represents and advocates for non-academic issues facing their respective year.
  • Works closely with the Social Representative to facilitate year group participation and attendance at social events.
  • Promoting ANUMSS events amongst their year level.
  • Working on advocacy projects which arise during the year.
  • Facilitate communication between students on rotations

Meetings

  • ANUMSS Committee Meeting (1hr/month)
  • ICCH Committee meeting (1hr/month)

Events

  • Medical Symposium (with Year 4 Gen Rep) (September)
  • Electives Evening (With Vice-President) (May/June?)
  • Events at own discretion (End of rotation drinks)

Commitment

  • 1-2 hrs per week, more when planning events

Contact

Joshua Thornton
genrep-2022@anumss.org

Recommendation

I would recommend this position because of a few reasons:

  1. You get to give back to your cohort and the med community.
  2. You get to learn about how to communicate efficiently and diplomatically between your cohort and the medical school.
  3. You will know a few faces that are the decision makers in med school.
  4. You will develop organization and management skills while doing events and mOSCEs for your cohort and the cohort below you.
  5. You can advocate for issues your cohort deems important to them.

Summary

You are the bridge between your cohort and different people/groups in the med school, i.e. the MEU and phase II committee. You also sit under the A&A team so you will organize mOSCEs for Y2, amongst a few other events.

Responsibilities

  • Representing your cohort in the Phase 2 Committee and other groups you sit on. Advocate for your cohort and Phase 2 student body in general.
  • You are the bridge between ANUMS and your cohort. You will relay information both ways and learn to frame questions, concerns and answers in a diplomatic way to maximize efficiency.
  • You will organize different events including Y2 mOSCEs, research night for Y1, careers night (optional) and other A&A tutorials/events for Y2.
  • Post on Facebook what the MEU tells you for faster communication.

Meetings

  • ANUMSS committee meeting (1-1.5h every month).
  • Phase 2 Committee meeting (1.5h every month).
  • Medicine & Surgery Working Group meeting (0.5h every 2 months).
  • FIMS&ICCH meeting (once per semester for FIMS and once for ICCH).

Events

  • Y2 MOSCEs.
  • Career event (optional).
  • Research night for Y1.
  • Other A&A events.

Commitment

1.5-2hrs per fortnight with committee meetings. Around events, up to 2-4hrs in the few days leading up to events.

Contact

Zee Fu
academicrep-2022@anumss.org or via Facebook (Yangzirui Fu)

Recommendation 

This is a great role if you want to be more involved with your year group especially in your final year. I chose this role because I wanted to be involved in advocacy and organise inclusive events to ensure our final year of medical school was a wholesome experience for everyone. I found it incredibly rewarding to advocate for your peers and bring people together through events. I also was involved in organising teaching with clinicians. I enjoyed that this role allowed me to bond with people from my own year, meet people from other years and form good working relationships with supervisors and clinicians. 

No specific skills are required. It is important to be approachable and stay in touch with people in different rotations to stay in the loop if any advocacy issues arise, especially those at the SAN or rural locations. The role also allows you to be creative in what you can do with year specific events, so it is important to be passionate. 

Summary 

Advocacy, communication, event planning and preparation for graduation and internship. 

Responsibilities 

  • Represents the year level at ANUMSS committee meetings.
  • Represents and advocates for non-academic issues facing their respective year. 
  • Works closely with the Social Representative to facilitate year group participation and attendance at social events. 
  • Promoting ANUMSS events amongst their year level. 
  • Working on advocacy projects which arise during the year. 
  • Update and distribute the 2021 Internship Guide.  
  • Maintaining good communication between the students and the medical school. 
  • Organising handover sheets for rotations with the Y4 Academic Rep. 

Meetings

  • ANUMSS Committee Meeting (1hr/month)
  • Clinical Skills Committee meeting (1hr/month)

Events

  • Year 4 welcome event (Feb)
  • Year 4 Trivia Night (July) 
  • Medical Symposium (with Year 3 Gen Rep) (September)
  • End of Exams event (October) 
  • Staff vs Students soccer (did not run in 2020, 2021)

Commitment

1-2 hrs per week, more when planning events 

Contact 

Kiran Qayyum
genrep-2021@anumss.org 

Recommendation

It’s a nice way to serve your med school community, particularly your class and the class below you. It’s a good opportunity to practice your skills in diplomacy and negotiation; skills that will stand you in good stead in the hospital environment and indeed life in general.

Summary

You are a conduit of information between your cohort and various people/groups in the med school. And you organise academically useful events for the 3rd years.

Responsibilities

Representing and advocating for your cohort to committees and working groups you sit on, and with med school assessment and admin staff. Practically, this means canvassing your class for concerns/questions/opinions and communicating them to the powers that be, and reporting back on the outcomes.

Organising orientation events for Y3 to prepare them for Phase 2 life, including things like theatre and ward tours, how to do long cases etc. Organising a MOSCE for Y3 (mid July is probably the earliest you want to do this).

Meetings

  • ANUMSS committee meeting (1-1.5h every month)
  • Phase 2 Committee meeting (1.5h every month)
  • Medicine & Surgery Working Group meeting (0.5h every 2 months)

Events

  • Clinical placement orientation events for Y3 (end Jan)
  • Y3 MOSCEs (mid Jul)

Commitment

  • 1-2 hrs/wk, but around events easily 1-2hrs/day for at least a week or two in the lead up to the event.

Contact

Estee Wah
academicrep-2021@anumss.org

Committee Role Descriptions

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